You're running a $10M+ residential remodel operation on group texts, gut-feel estimating, and a project management stack held together with duct tape. We partner with founder-operators to diagnose the bottleneck, architect the infrastructure, and install the systems your design-build company needs to scale — so you can lead it, not hold it together.
You've built a residential design-build firm that wins high-end remodels and ground-up custom homes. But the operational infrastructure behind it? Still running like a $3M company.
Every change order approval, billing question, and sub confirmation still runs through you. Your VP of Ops left — and suddenly every gap they were supposed to fill is back on your desk. You're the founder, the estimator, and the PM all at once.
You're managing 10+ group threads across iMessage — one per project, one for billing, one for subs. Client updates, design revisions, punch lists — all floating in texts that nobody can search, track, or audit.
You know revenue is coming in, but you can't track gross margin by project phase. Your billing cadence is inconsistent. Cost-plus pricing demands cost-code discipline — and you don't have the system to support it.
You've told your PMs the six things they need to do daily — update the schedule, send the client text, confirm subs. But it lives on a physical checklist. No digital accountability. No way to verify without micromanaging.
You're tracking A&E leads and construction proposals in a project management tool — not a CRM. No pipeline value by stage. No lead drop-off data. No conversion tracking. You can't forecast revenue because you can't see the funnel.
You want a sheet on your desk every month that shows how much money you're making, how your team is performing, and how happy your clients are. Instead, you get another group text. You want to build a legacy — not own a job.
Cosmosify is an advisory and systems installation firm built specifically for residential design-build and remodel companies. We identify the constraints capping your growth, design the operational infrastructure to break through them, and install every system inside your company — CRM, financial reporting, Slack architecture, KPI frameworks, and leadership accountability. We operationalize everything your last hire was supposed to build.
Remove yourself from every change order, sub confirmation, and billing decision. We install the systems that let your PMs own their projects — so you can operate as the CEO of a design-build firm, not its highest-paid project manager.
CRM, estimating workflows, cost codes, project reporting, internal Slack architecture, and end-of-day reporting — connected into one operating system built for residential construction. Architected with you. Installed inside your company.
Gross margin visibility by job and by phase. Billing cadence KPIs per PM. WIP reporting. Cost-code tracking. Real-time financial clarity for cost-plus and fixed-price remodel contracts.
Digital KPI scorecards. End-of-day reports that feed Airtable. Client satisfaction surveys. PM performance tracking. The data infrastructure that puts a clear report on your desk every 30 days.
Separate A&E and construction pipelines with stage-by-stage value tracking, lead source attribution, drop-off analysis, and triage workflows that qualify $500K+ remodel opportunities in the first call.
Four-stage hiring process with behavioral assessments for VP of Ops, Director of Construction, and senior PM roles. Org chart design, onboarding systems, and the autonomy framework that turns employees into owners.
We don't hand you a playbook and wish you luck. We build, configure, deploy, and train — inside your design-build company, with your team, in 30-day sprints.
Deep audit of your design-build operations — sales pipeline, estimating workflow, A&E process, billing cadence, PM accountability, tech stack, and team structure. We map every constraint capping your growth.
Custom architecture for your Business OS — CRM pipeline stages for A&E and construction sales, Slack workspace structure, Airtable data infrastructure, KPI scorecard design, and communication SLAs.
We build it, configure it, connect it, and deploy it. GoHighLevel CRM, Slack channels, Airtable dashboards, end-of-day reporting automations, client satisfaction surveys — all live, all operational inside your company.
Team training on every new system. Monthly reporting cadence. PM accountability frameworks. Client experience workflows. The leadership operating system that makes everything stick after we leave.
Every engagement is measured against these outcomes. If it doesn't connect to one of these, it doesn't ship.
PMs own billing, change orders, and client communication autonomously. Subs get confirmed without your involvement. You stop managing — you start leading.
Track gross margin by job and by phase on every remodel and ground-up project. Know your billing cadence per PM. See WIP reports monthly. Understand exactly where profit is made or leaked.
CRM, Slack, Airtable, estimating, cost codes, and reporting — connected, operational, and adopted by your team. The full design-build operating system, not a deck of recommendations.
Digital KPI scorecards, automated end-of-day reports, client satisfaction surveys, and the monthly data review that puts a clear report on your desk — revenue, team performance, client health.
Separate A&E and construction pipelines with stage-by-stage value. Lead source attribution. Conversion analysis. Reason-lost segmentation. Revenue becomes a system — not a gamble.
Forecasting, pipeline visibility, and the operating cadence that means you know your numbers before the month ends — not after. Revenue predictability for design-build firms that rely on $500K–$3M+ project cycles.
Real infrastructure built inside real design-build companies. These aren't testimonials — they're operational outcomes.
Owner was the bottleneck on every estimate, every change order, and every client call. No CRM. No cost codes. PMs couldn't operate without him in the room. We installed a full Business OS, leadership scorecard system, and estimating infrastructure in 90 days.
Revenue was growing but margins were compressing. No job-level P&L visibility. Sales pipeline lived in the owner's head. We installed financial reporting infrastructure, a dual-pipeline CRM, and the leadership operating cadence to run it all without the founder.
Five disconnected tools. No lead tracking. Estimating done in spreadsheets with no cost code structure. Team accountability was nonexistent. We consolidated the stack, installed cost codes, built a sales pipeline, and implemented EOD reporting across 4 PMs.
We don't sell software. We install, configure, and integrate the platforms your residential construction company already uses — then connect them into one operating system.
The exact framework we use to diagnose, design, and install infrastructure for $10M+ residential design-build and remodel companies.
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Real strategies, real conversations, and the operational thinking behind scaling residential construction companies past $10M.
One conversation with us can change the way you view growing your Design-Build firm.
"Every other consultant just tries to lead with the sale before they understand who you are, what you do, or if they can even help. You genuinely wanted to understand where the pain points are. I've never had a call like this."